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In the Filter, Conditional Formatting, and Advanced View Settings dialog boxes, select OK. If you want the same formatting to apply across multiple folders or locations in Outlook then you will need to create the rule separately in each view. In the Search for the word(s) box, enter Contoso. In the Advanced View Settings dialog box, click Conditional Formatting. On the View tab, in the Current View group, click View Settings. When you create a conditional format, you are apply that formatting to the view you are currently editing. Here are the instructions for Outlook 365, Outlook 2016 and Outlook 2013: Step 1. This can include changing which columns are displayed, the sorting order being used, and you can even apply filters within a view.
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Each folder within your mailbox has the ability to be customised. The other thing to remember is that conditional formatting in Outlook is applied to each “view”. Don’t like the default style for unread messages? You can change it via conditional formatting. It’s the reason that new emails appear in bold blue font. System default color scale: Select the cell range, and click Conditional formatting > Color scales in the toolbar. Then in the Font dialog, in the Color drop-down list, select one color as you need. What if you receive email for multiple email accounts and you’d like emails sent to a specific email address to stand out?Ĭonditional formatting is actually already being applied within Outlook. In the Conditional Formatting dialog, check Unread message checkbox only, and click the Font button. Maybe you’d like any email which contains a specific word in the subject to be highlighted in red? Want to make all emails from “Bob” go green on arrival? No problems. This feature allows you to specify rules based on your incoming email messages so that you can change the formatting as they arrive. However, that makes a duplicate meeting, and doesn't alter the. Right now I have a rule that sends the accepted message to the calendar and color codes that.
OUTLOOK CONDITIONAL FORMATTING DEFAULT COLOR CODE
Many users have discovered the amazing conditional formatting functions available in Excel, but not many know that you can also use conditional formatting in Outlook. Outlook 20 will allow you to use Conditional Formatting in your inbox so unread messages will appear with whatever color and font style you likeyou. I have tried using conditional formatting, but that seems to only color code when the sender accepts his own meeting, not when an attendee accepts.